TEXAS ASSOCIATION OF FIRE EDUCATORS CONSTITUTION & BY-LAWS
Adopted January 12, 1994 – Amended March 1, 2011
ARTICLE I – NAME
The name of the organization shall be the Texas Association of Fire Educators.
ARTICLE II – MISSION
To promote education in the fire service in the State of Texas.
ARTICLE III – DISSOLUTION
Upon dissolution of the Association, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.
Preference would be distribution of the resource library and equipment divided among public community colleges involved in fire protection training.
ARTICLE IV – MEMBERSHIP
The Texas Association of Fire Educators shall be made up of individuals who are in, or interested in, training in the fire service. There shall be two types of memberships. These memberships shall be active members and honorary members.
ARTICLE V – OFFICERS OF THE ASSOCIATION
SECTION 1 – The officers of the association shall consist of president, vice-president, secretary, and treasurer.
SECTION 2 – Officers shall be elected by ballot by a simple majority of members present at the annual meeting and shall assume the duties of their respective office upon election. The officers shall hold office for two years or until their successors are elected. The president and secretary shall be elected in odd numbered years. The vice-president and treasurer shall be elected in even numbered years. No member shall be eligible to hold office unless they are a current, active member in good standing.
The provisions governing the meetings of the Association are set forth in the by-laws.
ARTICLE I – DUTIES OF OFFICERS
SECTION 1 – PRESIDENT – The president shall preside at all meetings of the association. The president shall appoint all committees not otherwise provided for and perform such other duties as may be required by the association. The president shall be an ex-officio member of all committees.
SECTION 2 – VICE-PRESIDENT – In the absence of or inability of the president, the vice-president shall perform all the duties of that office. If the office of the president becomes vacant the vice president becomes president.
SECTION 3 – SECRETARY – The secretary shall record and keep a complete and accurate record of the proceedings of all meetings of the association. The secretary shall distribute or read a summary of the minutes of all of the meetings, both regular and special, handle all correspondence, issue notices of meetings as may be required or directed by the president. The secretary shall publish and distribute to members, special items of professional interest and value. The secretary is responsible for records retention.
SECTION 4 – TREASURER – The treasurer shall be the custodian of the association, keep a record of the same, and pay all bills due. At each meeting the treasurer shall make a report of all monies collected and dispersed. The treasurer shall make a report to the membership at the annual meeting. The treasurer shall keep a roster of all members of the association. An independent review of the financial records shall be conducted every two years and upon vacancy of office.
SECTION 5 – DIRECTORS – The President shall appoint three Directors from the active membership to serve on the board for one year.
SECTION 6 – BOARD OF DIRECTORS – The Board of Directors shall conduct all business of the association that must be transacted between regular meetings of the association. The Board shall meet at the call of the President. Actions taken by the Board shall be made known at the next regular meeting of the Association. Four members of the Board of Directors shall constitute a quorum. The Board shall be made up of the President, Vice President, Secretary, Treasurer, and the three directors. The Board of Directors shall establish an annual budget. The fiscal year begins on January 1.
SECTION 7 –Officers and committee members may not receive compensation for service to the Association. An officer, director or specified committee member(s) may be entitled to receive reimbursement for reasonable expenses.
SECTION 8 – ATTENDANCE –Officers and Directors must attend 50% of Board meetings unless excused by the Board of Directors. Failure to meet the 50% obligation may result in removal from the board.
ARTICLE II – MEMBERSHIP
SECTION 1 – ACTIVE MEMBERSHIP: Active membership shall consist of those individuals and organizations with interest in the fire service.
SECTION 2 – HONORARY MEMBERSHIP: Nominations for honorary membership may be submitted to the Board of Directors by an active member for consideration.
SECTION 3 – DUES: Annual dues for membership are due prior to the annual membership meeting. Members not paying their dues prior to the annual membership meeting shall be dropped from the roster of the association.
SECTION 4 – REMOVAL FROM MEMBERSHIP: The board may remove an association member from membership for cause.
ARTICLE III – ELECTION
SECTION I – All officers shall be elected and shall serve two-year terms.
SECTION 2 – All nominees must be active members in good standing.
SECTION 3 – If a vacancy occurs in any office, the Board of Directors will submit nominations to the President. The President will recommend no more than two nominees to the Board of Directors to serve the balance of the uncompleted term of office. Election to office shall be by a majority of the Board present. A member shall not hold more that one office.
SECTION 4 – Nominations and voting may only be performed by active members of the association.
ARTICLE IV – APPOINTMENT OF COMMITTEES
SECTION 1 – The president shall appoint and dismiss all committees.
ARTICLE V – MEETINGS
SECTION 1 – “Robert’s Rules of Order”, Revised, shall govern all meetings of the association.
SECTION 2 –The annual business meeting shall be held in conjunction with the annual conference. Special meeting can be call by the president or at the written request of ten active members. Special meetings require thirty days notice to the membership.
ARTICLE VI – AMENDMENTS
SECTION 1 – Proposed amendments to the constitution or by-laws shall be made available to the membership thirty days before the annual meeting. A two-thirds majority vote of the active membership present shall be required for approval of an amendment. The thirty day requirement may be waived for modifications or clarifications made to amendments that were submitted to the membership at least thirty days prior to the annual meeting. Amendments proposals submitted by association active members must be submitted to the Board of Directors at least 90 days preceding the annual meeting. A copy of the amendments shall be available to all active members.